email | VisualCron Documentation

Task Messaging - Email - Send

The Messaging Email Task lets you send text and/or HTML emails that can be encrypted/signed through SMIME or PGP to one or more recipients. You may add attachments to the email. You can set priority and get notifications if file has been read or received.

Connection

You have to select a SMTP Connection. All connections are "global" and you can add new connections by clicking on Manage connection.

Subject

Subject of your message.

From name

The name that will appear as "from" in the email.

From email

The email address that will appear as "from" in the email.

Reply to email

If you want another reply address than the From email you enter it here. Leave blank if you don't want to use it.

Priority

The priority of the email. Available options: Low, Normal, High. Will be marked differently depending on what type of client the recipient has.

Security

Select the security method for signing and/or encrypting the message. Available options:

Do not use security features for this message - sends without signing or encryption (default)
Use S/MIME security features - enables the Sign and Encrypt tabs with S/MIME settings
Use PGP/MIME security features - enables the Sign and Encrypt tabs with PGP/MIME settings

Message type

Select the format(s) for the message body. The corresponding tabs are enabled based on the selections:

Send Text - enables the Text tab for plain text message body (checked by default)
Send HTML - enables the HTML and Chrome Preview tabs for HTML message body
Request delivery receipt - requests a delivery confirmation from the recipient's mail server
Request read receipt - requests a read confirmation when the recipient opens the message

Email -> Recipients sub tab

Recipient separator

If you specify multiple addresses manually or in a file, VisualCron needs to know how you separated these. Available options: Semicolon, Comma, Newline.

Send separate emails

By default, for privacy, VisualCron sends one email per recipient and does not show other recipients in the To field. Uncheck this to send a single email with all recipients visible.

To / Cc / Bcc

Each recipient group (To, Cc, Bcc) has its own source dropdown and input controls. Select the source for each group:

Not used - the group is not used
Manual - enter addresses directly in the text field, separated by the selected recipient separator
File - load addresses from a file; enter the file path in the text field and select a Credential if the file is on a restricted network location
List - use a predefined list

When File is selected, a Credential dropdown is enabled to provide access to the file location.

Email -> Text sub tab

Enter the text message here. Will only be enabled if you have selected Text as message type.

Email -> HTML sub tab

Enter the HTML message here. Will only be enabled if you have selected HTML as message type.

Email -> Chrome Preview sub tab

In the Chrome Preview tab you can see how your HTML text would look.

Email -> Attachments sub tab

You can send any kind of attachment with the Email Messaging Task. If the attachments are located on a restricted area/network drive you must use a Credential to access it. You select the Credential when editing the attachment. The attachment tab shows a list. Click on Add, Edit or Delete to alter which attachments to use.

If Add is selected, the standard file filter definitions are opened.

Email > Sign (PGP/MIME) sub tab

In order to be able to activate the Sign settings, the Use PGP/MIME security features must be selected in the Email > Main settings window.

Sign message

Click on Sign message to activate signing

Use new features

Use this property for compatibility with old versions of PGP-compatible software. If this property is set to True, then newer and stronger algorithms will be used. If the property is set to False, then the result will be compatible with PGP 2.6.x, while the keys are compatible (i.e. don't use features not supported by PGP 2.6.x).

Choose key ring

Select one of existing key rings to match for senders email. When selecting a key ring all existing keys will be listed in the grid.

Manage key rings

Click on this button to create/import new key rings.

Password

If your key requires a password you should enter it here.

Email > Sign (S/MIME) sub tab

In order to be able to activate the Sign settings, the Use S/MIME security features must be selected in the Email > Main settings window.

Sign message

Click on Sign message to activate signing

Sign clear format

There are two possible types of message signing. If the first type is used any user will be able to read the message. If program that can't process signatures is used there is no way to check signature but it is still possible to read the message. When this type is used content-type of the message is 'multipart/signed'. When second type is used, such program will be only able to show attachment with no meaning. But the second type is more protected against damages during passing the mail servers. When this type is used, content-type of the message is 'application/pksc7-mime; smime-type=signed-data'. Default value is True which corresponds to the first type.

Sign root header

Use this property to specify whether to sign root header of the message.

Manage certificates

Click on this button to create/import new certificates.

Choose certificate grid

You must select one certificate that matches your from address in order to be able to sign.

Email > Encrypt (PGP/MIME) sub tab

In order to be able to activate the Encrypt settings, the Use PGP/MIME security features must be selected in the Email > Main settings window.

Encrypt message

Click on Encrypt message to activate encryption

Choose key ring

Select one of existing key rings to match recipients email. When selecting a key ring all existing keys will be listed in the grid.

Manage key rings

Click on this button to create/import new key rings

Email > Encrypt (S/MIME) sub tab

In order to be able to activate the Encrypt settings, the Use S/MIME security features must be selected in the Email > Main settings window.